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Shortcut
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Command
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Sync
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F9
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Sync changes in all shared notebooks
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Shift+F9
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Sync changes in the current shared notebook
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View
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Ctrl+Shift+R
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Show or hide rule lines on the current page
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F11
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Enable or disable full page view
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Ctrl+Alt+D
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Dock the OneNote window
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Alt+Shift+0
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Expand all levels (lists)
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Alt+Shift+1
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Show through Level 1
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Alt+Shift+2 … 9
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Expand to Level 2 - 9
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Ctrl+Alt+Shift+Hyphen
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Zoom out
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Ctrl+Alt+Shift+Plus Sign
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Zoom in
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Ctrl+Shift+[
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Increase the width of the page tabs bar
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Ctrl+Shift+]
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Decrease the width of the page tabs bar
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Esc
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Dismiss sidebar panel on the right (may not work with all
sidebars)
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Navigation
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Alt
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Open the ribbon and display quick-access keys for OneNote ribbon
and Quick Access Toolbar
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Alt+1 … Alt+9,
Alt+0+9 … Alt+0+1, Alt+0+A … Alt+0+Z
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Quick Access Toolbar keyboard shortcuts (44 different keyboard
shortcuts)
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Shift+F10 or Context Menu button
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Bring up the context menu for the object that currently has focus
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Win+Alt+N
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Open a small OneNote window to create a new Quick Note
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Win+N
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Quick Note dialog
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Win+Shift+N
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Open OneNote
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Ctrl+M
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Open a new OneNote window
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Ctrl+Shift+M
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Open a small OneNote window to create a Quick Note
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Ctrl+N
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Add a new page at the end of the selected section
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Ctrl+O
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Open a notebook
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Ctrl+Alt+Shift+O
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Open a section
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Ctrl+Q
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Toggle read/unread status
of the current page
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Ctrl+S
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Save changes
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Ctrl+T
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Create a new section
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Left Arrow
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Move one character to the left
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Right Arrow
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Move one character to the right
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Page Up
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Scroll up in the current
page
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Page Down
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Scroll down in the current
page
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Home
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Go to the beginning of the
line
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End
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Go to the end of the line
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Ctrl+Up Arrow
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Go to the previous paragraph
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Ctrl+Down Arrow
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Go to the next paragraph
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Ctrl+Left Arrow
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Move one word to the left
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Ctrl+Right Arrow
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Move one word to the right
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Ctrl+Home
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Scroll to the top of the
current page
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Ctrl+End
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Scroll to the bottom of the
current page
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Ctrl+Page Up
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Go to the previous page in
the section
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Ctrl+Page Down
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Go to the next page in the
section
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Alt+Home
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Go to the first page in the
section
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Alt+End
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Go to the last page in the
section
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Alt+Page Up
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Go to the first page in the
currently visible set of page tabs
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Alt+Page Down
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Go to the last page of the
currently visible set of page tabs
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Alt+Left Arrow
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Go back to the last page visited
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Alt+Right Arrow
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Go forward to the next page
visited
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Alt+Down Arrow
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Go to the next note container
(cyclic)
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Ctrl+Tab
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Go to the next section
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Ctrl+Shift+Tab
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Go to the previous section
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Ctrl+Alt+G
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Put focus on the current page tab
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Ctrl+Shift+G
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Put focus on the current section tab
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Ctrl+Shift+G, Shift+F10, M
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Move the current section
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Ctrl+Shift+W
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Execute the action suggested on the Information Bar if it appears
at the top of a page
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Ctrl+Shift+*
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Expand or collapse the tabs of a page group
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Edit
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Alt+Mouse Dragging
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Align objects exactly, disregarding the page grid
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Alt+=
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Start a math equation or
convert selected text to a math equation
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Alt+Shift+Up Arrow
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Move up the current paragraph or several selected paragraphs
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Alt+Shift+Up Arrow
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Move up the selected page tab
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Alt+Shift+Down Arrow
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Move down the current paragraph or several selected paragraphs
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Alt+Shift+Down Arrow
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Move down the selected page tab
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Alt+Shift+Left Arrow
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Move the current paragraph or several selected paragraphs left
(decreasing the indent)
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Alt+Shift+Left Arrow
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Remove a paragraph indent from the left
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Alt+Shift+Right Arrow or Tab
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Indent a paragraph from the margin
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Alt+Shift+Minus Sign
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Collapse an expanded outline
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Alt+Shift+Plus Sign
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Expand a collapsed outline
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Tab
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Increase indent by one level
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Shift+Tab
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Decrease indent by one level
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Shift+Enter
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Insert
a line break without starting a new paragraph
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Ctrl+=
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Apply or remove SUBscript formatting from the selected text
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Ctrl+Shift+=
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Apply or remove SUPERscript formatting from the selected text
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Ctrl+Shift+>
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Increase the font size of selected text
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Ctrl+Shift+<
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Decrease the font size of selected text
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Ctrl+B
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Apply or remove bold
formatting from the selected text
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Ctrl+I
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Apply or remove italic
formatting from the selected text
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Ctrl+U
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Apply or remove the underline
from the selected text
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Ctrl+Hyphen
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Apply or remove strikethrough
from the selected text
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Ctrl+Y
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Redo the last action
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Ctrl+Z
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Undo the last action
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Ctrl+C
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Copy the selected text or
item to the Clipboard
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Ctrl+X
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Cut the selected text or
item
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Ctrl+V
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Paste the contents of the
Clipboard
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Ctrl+V, Ctrl
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Paste the contents of the
Clipboard and offers "paste as" menu
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Ctrl+Shift+C
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Copy the formatting of selected text (Format Painter), counterpart
of Ctrl+Shift+V
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Ctrl+Shift+V
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Paste the formatting to selected text (Format Painter),
counterpart to Ctrl+Shift+C
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Ctrl+Shift+N
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Apply the Normal style to
the current note, clearing all formatting
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Ctrl+Shift+H or Ctrl+Alt+H
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Highlight selected text
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Ctrl+L
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Left-align the selected paragraph
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Ctrl+R
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Right-align the selected paragraph
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Ctrl+P
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Print the current page
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Ctrl+Backspace
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Delete one word to the left
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Ctrl+Delete
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Delete one word to the right
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Ctrl+Slash
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Apply or remove numbered
list formatting from the selected paragraph
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Ctrl+Period
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Apply or remove bulleted
list formatting from the selected paragraph
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Ctrl+Alt+[
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Decrease indent level of the current page tab label
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Ctrl+Alt+]
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Increase indent level of the current page tab label
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Ctrl+Alt+1 … 6
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Apply a Heading 1 - 6 style to the current note
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Ctrl+Alt+L
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Lock all password-protected sections
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Ctrl+Alt+M
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Move or copy the current page
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Ctrl+Alt+N
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Create a new page below the current page tab at the same level
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Ctrl+Alt+Shift+N
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Create a new subpage below the current page
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Ctrl+Shift+E
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Send the selected pages in an e-mail message
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F7
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Check spelling
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Shift+F7
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Open the thesaurus for the currently selected word
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Insert object
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Win+Shift+S
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Insert a screen clipping
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Alt+Shift+D
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Insert the current date
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Alt+Shift+F
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Insert the current date and time
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Alt+Shift+T
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Insert the current time
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Ctrl+K
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Insert a link
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Ctrl+Alt+E
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Insert EURO (€) sign
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Selection
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Shift+Home
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Select from cursor position to beginning of the line
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Shift+End
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Select from cursor position until the end of the line
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Shift+Down Arrow
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Select the whole line (when the cursor is at the beginning of the
line)
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Ctrl+A
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Select all items, e.g. all items on the current page. Keep
pressing Ctrl+A to widen the scope
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Ctrl+Shift+A
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Select the current page tab
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Ctrl+Shift+A, Ctrl+A
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Select the current page tab and all pages in the hierarchy to
which that page belongs. Press Ctrl+A again to widen scope
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Ctrl+Shift+T
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Select the title of the current page
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Ctrl+Shift+Hyphen
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Select the current paragraph and its subordinate paragraphs
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Search
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Ctrl+F
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Search only the current page
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F3 or Enter
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While searching the current page, move to the next result
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Shift+F3
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While searching the current page, move to the previous result
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Ctrl+E
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Move the focus to the Search box to search all notebooks
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Alt+O (after searching)
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Open the Search Results pane
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Ctrl+E, Tab, Space
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Change the search scope
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Enter
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While searching all notebooks, go to the selected result and
dismiss Search
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Esc
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Dismiss Search and return to the page
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Down Arrow
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While searching all notebooks, preview the next result
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Tables
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Tab
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1. Create a table by adding a second column to already typed text
2. Create another column in a table with a single row
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Enter
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1. Create a row above the current one in a table (when the cursor
is at the beginning of any row)
2. Create another row when at the end cell of a table
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Alt+Enter
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Create another paragraph in the same cell in a table
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Ctrl+Alt+R
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Create a column to the right of the current column in a table
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Ctrl+Enter
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Create a row below the current row in a table
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Delete, Delete (press twice)
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Delete the current empty row in a table (when the cursor is at the
beginning of the row)
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Tags
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Ctrl+0
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Remove all note tags from the selected notes
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Ctrl+1
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Apply, mark, or clear the To Do
tag
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Ctrl+2
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Apply or clear the Important
tag
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Ctrl+3
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Apply or clear the Question
tag
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Ctrl+4
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Apply or clear the Remember
for later tag
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Ctrl+5
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Apply or clear the Definition
tag
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Ctrl+6 … 9
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Apply or clear a custom tag
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Outlook tasks
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Ctrl+Shift+K
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Open the selected Outlook task
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Ctrl+Shift+0
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Delete the selected Outlook task
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Ctrl+Shift+1
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Create a Today Outlook task
from the currently selected note
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Ctrl+Shift+2
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Create a Tomorrow Outlook
task from the currently selected note
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Ctrl+Shift+3
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Create a This Week Outlook
task from the currently selected note
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Ctrl+Shift+4
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Create a Next Week Outlook
task from the currently selected note
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Ctrl+Shift+5
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Create a No Date Outlook
task from the currently selected note
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Ctrl+Shift+9
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Mark the selected Outlook task as complete
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Audio/Video
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Ctrl+Alt+P
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Start playback of a selected audio or video recording
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Ctrl+Alt+S
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Stop playback of a selected audio or video recording
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Ctrl+Alt+U
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Fast-forward the current audio or video recording by a few seconds
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Ctrl+Alt+Y
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Rewind the current audio or video recording by a few seconds
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